Family Office Assistant – Stockholm

Confidential Opportunity: On behalf of my client, I'm looking for a driven, discreet Family Office Assistant to become a trusted right hand to a private business-owning family, with family members based in different countries. This role is a great fit if you genuinely enjoy administrative work, from the big to the small, and take satisfaction in making everyday life run smoothly behind the scenes. What we offerA position of trust with a warm, loyal family with a broad, interesting business portfolioReal variety of tasks - no two days look the sameA beautiful office in central Stockholm, with great colleaguesA long-term role with room to grow, and the chance to build a genuinely close relationship with the family The roleYou'll support 4–5 family members with their day-to-day needs, with international coordination as a natural part of the job:Visa applications and related documentationTravel planning and bookings: flights, hotels, transport, itinerariesScheduling and coordinating meetings, big and small, in Sweden and abroadConcierge-style tasks of all kindsHandling and sending legal documentsProject coordination What we're looking for3–5 years' experience in a similar role (PA/EA, family office, or the travel industry), a university degree, and fluency in Swedish and EnglishStructured, self-starting, solution-oriented approach, with the energy and drive to act proactivelyExperience working closely with leadership, families, or private individuals, with strong discretion and a track record of being trusted with sensitive informationGood availability, including occasionally outside regular working hoursBased in Stockholm; relocation isn't offered for this role Practical detailsPlace: Stockholm, hybrid (4 days in the office + 1 flexible day), with more flexibility in summerType of employment: Permanent position with 6 months probation periodStart date: as soon as possible Does this sound like you or someone you know?Send your CV or LinkedIn profile, along with a short note on why you're a great fit, to elena.aylott@aylottgroup.com. We're reviewing candidates on a rolling basis.