Hospitality & Facilities Coordinator

The opportunity Are you a dynamic and creative organizer who loves to exceed customer expectations and take pride in your work? Are you a proactive and solutions-oriented team player with a strong sense of ownership of your work? If you answered yes, this could be the perfect opportunity for you. We are looking for a Hospitality & Facilities Coordinator to join our team in Helsinki. Bird & Bird is an international law firm with a strong focus on helping organizations navigate change, particularly in areas driven by technology and innovation. As part of our Business Services team, you will play an important role in supporting our people and clients. This diverse role encompasses a variety of responsibilities. With your work you can make a difference to our customer and employee experience as well as our office atmosphere. You will get our brand-new office to manage at the heart of the city. What you'll do As the Hospitality & Facilities Coordinator you will lead our hospitality and facilities functions. In this role, you will work in a versatile and responsible position at the heart of the organization, where client and employee experience, administration, and supporting our business come together. You will work alongside colleagues in our reception and wider hospitality team and will manage a variety of different administrative and hands-on tasks, such as: managing the reception and junior trainee teamstaking ownership of events managing catering servicesensuring the representativeness, functionality and tidiness of our client-facing and workspace areasmaintaining and developing our office facilities welcoming and interacting with visitorsarranging meetings; managing calendar, visitor management system and incoming calls About you Ideally, you have previous experience in high-quality customer service at an upscale hotel, conference services, hospitality, and/or at a law firm or other reputable professional services provider. Experience in leading a team as well as handling a wide range of administrative tasks is valued. In addition, you would be a great fit for us if you have: a passion for providing first-class customer serviceinsight into event organisation and cateringa commitment to maintaining a high-quality workplace environment through effective facilities coordination and service managementa proactive approach, can-do attitude and flexibilitythe ability to juggle multiple tasks while maintaining a high level of accuracy and service qualitya keen eye for detaila passion to lead a team and bringing out the best in everyonefluency in both Finnish and English good IT skillsa desire to further develop and strengthen our customer service and employee experience What will you be offered? You will work in a collaborative and supportive environment with skilled and dedicated colleagues, and you will have the opportunity to contribute to meaningful work in a professional services environment. With us, you will also have the rare opportunity to enjoy the benefits of a truly international law firm, such as Global Professional Development Programmes. We offer you a full-time position with a comprehensive employee benefits package, including lunch, culture, sport and commuting benefits. Salary will be based on your experience and skills and will be discussed with selected candidates. Hours of work will be primarily during office hours (08.00-18.00), with occasional evenings on working days. The role is expected to start as soon as a suitable candidate is found and from the beginning of December 2026 at the latest. Interested in joining us? If this opportunity excites you, please submit your CV and application (in English) through our recruitment portal by 11 October 2026. In your application, we would like to hear about your expectations for the position, how your previous experience would be of value, and your reasons for wanting to work at our firm. We will review applications on a rolling basis and conduct interviews in an agile manner. As part of the process, you’ll also complete a short capability test. If you have any questions, please contact Chief Operating Officer (Finland) Margaret Bigos by email at margaret.bigos(at)twobirds.com.

Bird & Bird is an international law firm with a focus on organizations being changed by or creating technology and the digital world. We combine exceptional legal expertise with deep industry knowledge and refreshingly creative thinking to help our clients achieve their commercial goals. We have over 3600 employees in 34 offices across Europe, the Middle East, Asia-Pacific and North America and a strong presence in the Nordics. Bird & Bird is committed to creating and sustaining a diverse and inclusive environment. We know an inclusive culture makes us more innovative and agile. We’re committed to treating everyone with kindness and respect, to creating an environment where everyone feels empowered and supported to succeed. To find out more, please visit our social media channels and website www.twobirds.com/fi.