Senior Executive Assistant

Senior EA to act as Kelly's right hand across two growing businesses. High trust, high autonomy, real judgment required. $2,500-$3,000/month | Full-time | Eastern Europe/South Africa About The CompanyWe have two businesses, operating in Peru and the US. Harkened/Fibras Unidas is a B2B knitwear manufacturing operation in Lima, now largely managed by a general manager. The Endery is a clothing brand that started in e-commerce and has expanded into wholesale, and now includes a physical presence in both Lima and the US. The team includes full-time employees, contractors, and fractional specialists across both countries. The businesses have grown organically, but the systems haven't always kept pace. Too much still funnels back to Kelly - information, follow-up, cross-functional coordination, and one-off decisions. This hire will help to reallocate some of the responsibilities, and will be a long-term right hand to Kelly - providing continuity as things evolve. The EA will deeply understand how Kelly works, know the team/who owns what, create structure where needed, route work effectively, and make sure tasks that have been delegated are completed. The EA will be trusted to operate independently - absorbing context, exercising judgment, turning messy inputs into organized action, and attempting to only bring Kelly in when absolutely necessary. About The RoleWe're looking for a Senior Executive Assistant. Someone who has already had a senior career and now wants a high-trust, high-autonomy right-hand role rather than climbing a traditional corporate ladder. You'll act as the central nervous system across the 2 businesses and their founder’s day-to-day life - the person who makes everything run smoothly. 📋 Own founder’s inbox and calendar, triaging incoming requests and handling or routing as much as possible🤝 Act as connective tissue across the businesses - understand who owns what, get the right people talking to each other, and land work with the most effective person✅ Close loops by tracking requests, commitments and action items until they're completed💡 Prepare decisions and meetings so I receive distilled information, recommendations and clearly defined choices rather than raw problems📦 Build and maintain systems that make the businesses easier to run - Notion, SOPs, Google Drive, recurring calendars and checklists📊 Maintain oversight of recurring administrative and business-critical areas like compliance deadlines, benefits, trademarks, expenses, subscriptions, travel and other operational details🎯 Support cross-functional and special projects by coordinating internal team members, contractors and outside experts🧠 Learn founder’s working style and the businesses deeply enough to increasingly anticipate needs and handle issues independently Working hours are roughly 6am-2pm New York time (midday-8pm in Eastern Europe/South Africa). RequirementsAbout YouTo be successful in this role, you need: ✅ Proper Senior EA experience - Senior EA, Executive Business Partner, Chief of Staff/EA hybrid, or similarly high-ownership executive support experience (not a low-level VA)✅ Excellent judgment - able to distinguish what you can decide independently, what should be delegated to someone else, and what genuinely needs exec’s attention✅ Confidence to step in and make decisions with the information you have and keep things moving forward✅ Comfort operating with ambiguity - able to take a messy or incomplete request, figure out what's actually needed, and create a path forward✅ Strong attention to detail✅ Comfort managing people laterally - chasing and following up with the wider team✅ Self-motivated, self-starter approach - highly autonomous and comfortable working independently without frequent check-ins or reassurance✅ Emotional steadiness and resilience - able to receive direct feedback, navigate pressure and interpersonal complexity, and remain calm and solutions-oriented✅ Solid working knowledge of platforms, tech and AI toolsBrownie points for: ⭐ Some Spanish, or interest in learning Spanish (part of my inbox is in Spanish and my team is in Peru)⭐ Start-Up background - someone who can bring 'this is how other companies do it' to the table The ideal person is warm, kind and polite, but with get-things-done energy. Someone who fits the culture of the existing team - people who care about what they do and how they treat each other. Confident without being arrogant. Low-drama and emotionally stable. Thrives on getting their head down and doing the work with minimal check-ins. Success looks like one-line weekly emails I can quickly answer, not play-by-play updates. Things get done without requiring my time.BenefitsWhat’s in it for you? 💰 $2,500-$3,000 USD per month*💼 Full-time🌍 Fully remote✨ 30 days paid leave (including public holidays)📍 Eastern Europe or South Africa🕐 6am-2pm New York time (midday-8pm Eastern Europe/South Africa) *Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.