Executive Assistant

Enjoy a career, packaged with care, whilst helping protect food, people and the planet

We are a key global provider of sustainable packaging solutions. We’re on a mission to make all packaging recyclable, reusable, or compostable. Every day, we ensure the hygiene and safety of food and drink for people around the world. We are Huhtamaki.

You could be part of our vision. Because it’s our talented people that make it happen. Our people on the shop floor producing innovative, sustainable products. Our people in our offices delivering excellence for our customers every day. It’s every one of us working together.

We offer a place where you can feel safe, be supported, and make an impact so we can all focus on the future together.

We are looking for a proactive, highly organized, service-minded and flexible Executive Assistant to join our CEO Office. This is a unique opportunity to work at the heart of a global organization, supporting senior leadership and contributing to the smooth running of a dynamic international business environment.

In this role, you will provide practical administrative and coordination support to the CEO Office/Executive Assistant to the President & CEO. Your responsibilities will include handling invoices, travel bookings and expense claims, handling meeting documentation, and taking care of filing, archiving and other practical coordination tasks. You will play a key role in ensuring that information flows seamlessly and everyday operations run smoothly.

The position is ideal for someone who enjoys variety, takes pride in keeping things organized and thrives in a fast-paced environment where no two days are the same. It also offers an exciting opportunity to leverage modern digital solutions, including Microsoft 365 and AI-enabled tools, to improve ways of working and increase efficiency across the CEO Office.

What You'll Be Doing

Provide day-to-day administrative support to the CEO Office, including invoice handling, expense claims, filing, archiving, running errands, and other operational tasksCoordinate travel arrangements and logistics for senior leaders and visitorsSupport meeting arrangements and calendar updates to help ensure effective planning and executionAssist with practical communications, correspondence, meeting materials and meeting documentationCoordinate with internal and external stakeholders in a professional and service-oriented manner. Secure great collaboration between departments and act as back-up of other Executive Assistants when neededUtilize Microsoft 365 and AI-enabled tools to organize information, prepare drafts, enhance documentation and streamline administrative processesContribute to continuous improvement by identifying opportunities to simplify routines, increase efficiency and support effective ways of working within the CEO Office

What You'll Bring To The Role

Relevant education in business administration, office management or a related field, or equivalent practical experienceFormer experience in an Executive Assistant, coordinator or similar support roleExcellent organizational skills and an eye for detailAbility to manage multiple priorities and ensure practical matters progress smoothlyStrong working knowledge of Microsoft 365 applications, including Outlook, Teams, PowerPoint, Word and ExcelCuriosity in utilizing AI-enabled tools, such as Microsoft Copilot, to enhance productivity and effectivenessPositive, practical and service-minded approach combined with strong stakeholder skillsAbility to handle confidential information with professionalism and discretionStrong written and spoken English skillsA proactive mindset and genuine interest in helping others succeed

Why join us?

Opportunity to work in a global, publicly listed company with a strong purpose and international reachVisible position within the CEO Office, offering exposure to senior leadership and business operationsCollaborative and supportive work environment with opportunities to learn and developMeaningful role where your contribution helps keep a global organization running effectively

Please submit your application by October 13.

The position requires an approved security clearance.

Join us. Help protect food, people and the planet.