Operations & Logistics Coordinator

Location: Stockholm, Sweden | Full-time | Onsite

About Us

Sustainium is a B2B supplier of paper-based packaging to food and beverage manufacturers. We operate globally with a lean team, coordinating production, logistics, and delivery across Europe, Asia, and Latin America.

We’re building scalable alternatives to plastic, and we’re now hiring an Operations & Logistics Coordinator to manage the daily execution that keeps our supply chain accurate, cost-controlled, and on time.

This is a hands-on individual contributor role, ideal for someone with approximately 2–4 years of experience who enjoys coordinating international shipments, maintaining accurate documentation, solving operational issues, and keeping multiple workflows organised.

The role is based at our Stockholm office and is primarily onsite, with flexibility to work from home on agreed days.

Applicants must already be based in Sweden and have the right to work in Sweden. We are not offering relocation or visa sponsorship for this position.

What You’ll Do

Coordinate end-to-end shipments, from documentation to delivery follow-upPrepare and manage shipping documentation (BLs, packing lists, commercial invoices)Issue sales invoices, track payments, and follow up when neededMaintain a clear overview of all active shipments, lead times, and delivery timelinesCoordinate with warehouses on stock levels, incoming goods, and stocktakesAct as the central point of contact between clients, forwarders, and internal stakeholdersMonitor supplier costs and keep benchmarks updated to ensure competitive pricingHandle delays and disruptions, adjusting plans to maintain delivery expectationsContribute to the implementation and adoption of ERP systems, ensuring operational data is structured, accurate, and usableImprove workflows and reduce manual work through better structure and automation

You’re a Good Fit If You Have

2–4 years of hands-on experience in logistics, supply chain coordination, freight forwarding, or operationsPractical experience coordinating international shipmentsExperience preparing or reviewing shipping documentation, including BLs, packing lists, and commercial invoicesGood working knowledge of Incoterms and ocean freightExperience with invoicing and basic financial follow-upStrong attention to detail and a structured way of workingAbility to manage multiple shipments, workflows, and deadlines reliablyClear and confident communication across clients, suppliers, forwarders, and internal stakeholdersStrong written and spoken EnglishComfort working in a lean, fast-moving environment with high individual responsibility

Experience with inventory or warehouse coordinationFamiliarity with Fortnox, Xero, ERP systems, or similar toolsExposure to automation tools such as Zapier, Airtable, or MakeExperience in packaging, food and beverage, manufacturing, or another physical-product industryAdditional languages such as Swedish, Spanish, or Mandarin

What We Offer

A stable full-time role where precision and reliability are genuinely valuedA Stockholm-based working environment with flexibility to work from home on agreed daysClear responsibility for day-to-day operational execution from the startExposure to international supply chains, customers, suppliers, and logistics partnersA lean, international team where decisions are made quickly and directlyThe opportunity to improve operational systems, workflows, and automation as we scaleOpportunity to gradually grow into broader operations and process ownership based on performance and company growth

Who This Role Is For

We’re looking for someone who has already built a solid foundation in logistics and is ready for more responsibility. You enjoy making sure shipments move when they should, documentation is correct, timelines are followed, and nothing gets lost between suppliers, forwarders, warehouses, clients, and the internal team.

You are practical, organised, proactive, and comfortable taking responsibility for getting things done.

Company: Sustainium AB