Project Administrator, Site Seinäjoki

Do you want to join CTS as Project Administrator?

The Project Administrator is responsible for ensuring the efficient day-to-day operation of site activities, including logistics, accommodation, office management, and employee support. This is a highly operational role requiring continuous on-site presence, strong coordination skills, and the ability to manage multiple time-sensitive tasks.

What you will do

Site Logistics & Daily Operations

Coordinate daily vehicle usage, carpooling, and employee transportation.Support HR with employee accommodation coordination and related practical matters.Maintain and update employee rotation schedules.Coordinate site food and refreshment arrangements.Monitor purchase orders to ensure budget compliance.

Office, PPE & IT-Equipment Management

Procure PPE, office supplies, and coordinate IT equipment needs.Maintain accurate inventories (PPE, IT, office assets).Ensure office spaces, storage rooms, and PPE areas are organized and functional.Collect deliveries and manage incoming orders and mails.

Onboarding, Offboarding & Employee Support

Manage onboarding and offboarding processes on site.Provide daily support to employees (practical assistance, coordination, document handling).

Administration & Coordination

Manage administrative communicationParticipate in HR coordination and weekly meetingsDistribute important updates to employees and subcontractorsFollow up on weekly reporting deadlinesApprove and track invoices in PowerOffice

Who this is for

This role is a great fit for a proactive and well-organized person who enjoys being at the heart of day-to-day site operations. You are comfortable taking ownership, coordinating with different people, and keeping track of multiple practical matters at the same time. You thrive in a hands-on environment where priorities can change quickly and your ability to keep things running smoothly makes a real difference.

We wish you have

Strong organizational and multitasking skillsAbility to work independently in a fast-paced, operational environmentExcellent communication and follow-up abilitiesHigh attention to detail and a problem-solving mindsetFlexibility and willingness to handle both administrative and practical tasksA proactive and service-oriented approachFluency in both written and spoken English

What we offer

We offer you a varied and hands-on role in an international working environment, where you will have an important part in keeping daily site operations running smoothly. You will have the opportunity to work with a diverse group of people and take ownership of a wide range of practical and administrative responsibilities. In addition to a competitive salary, we offer a lunch benefit and the opportunity to develop your skills and experience in a growing organization.

Location: Seinäjoki, Finland. Site-based role with daily presence on site required.