Administrative Assistant

Administrative Assistant NTU International is a framework contractor to Frontex – the European Border and Coast Guard Agency – for the provision of interim staff services. Together with our local recruitment and employment partner in Poland, we are continuously expanding our pool of professionals for assignments supporting Frontex in Warsaw. We are looking for candidates for Administrative Assistant role in the Security and Information Management Division. Key Conditions:Location: Warsaw, PolandCurrent indicative remuneration: €82.95 net/dayEmployment: employment contract through our Polish employment partner, Staff PartnersContract duration: October – December 2026Working arrangement: Warsaw-basedEligibility: citizenship of an EU Member StateEnglish: minimum B2 Experience:Relevant educationAt least 1 year of relevant professional experienceVery good MS Office skillsStrong organisational and communication skillsExperience with EU institutions/agencies, international organisations or multinational environments is an advantage Responsibilities: Providing administrative support in general administrative proceduresAgenda and calendar managementSupporting in the daily organisation of work and taskingSupporting the organisation of online and physical meetings (including drafting minutes, preparing materials and presentations)Assisting in preparation and follow up of correspondence such as drafting notes and letters.Supporting the finalisation of the team’s contributionsPreparing and updating statistical data (tables, graphs, and charts)Supporting various projectsOrganisation the workflow and archiving of documentation.Drafting notes, letters, reports, e-mails and follow ups on documents.Carrying out data entry and support the administration and monitoring of electronic databases.Supporting in the review and preparation of documentation attached to claims, invoices, and requests for payments.Monitoring functional mailboxes and communicate with internal and external parties.Performing basic administrative tasks as copying, scanning, etc.Creation of projects and office intranet sites and repositories.Assists and contributes to Project Management Office horizontal activities, up to the individual’s level of competency. To apply: Send your CV in English and in Europass format to frontex.jobs@ntu.euSubject: FRONTEX – Administrative Assistant SIMD – [Name] Applications may be considered for current and future assignments. Due to the volume of applications, only shortlisted candidates will be contacted.