Executive Administrator (Chief of Staff Office to CEO)

Job Description

The Chief of Staff Office supports the CEO and leadership team by ensuring smooth day-to-day operations and effective coordination across priorities. This is a fast-paced, high-visibility environment where organisation, responsiveness, and attention to detail are critical.

We are looking for a Executive Administrator to support the Chief of Staff to the CEO. This role focuses on executive support, coordination, and administrative delivery, helping ensure meetings, communications, and logistics run seamlessly.

This role is ideal for someone early in their career who is highly organised, reliable, and eager to build experience supporting senior leaders in a dynamic environment.

How You Will Contribute And What You Will Learn

Executive & Administrative Support

Provide day-to-day administrative support to the Chief of Staff Assist with managing a complex and evolving calendar, ensuring alignment to priorities Coordinate meetings, including scheduling, logistics, and confirmations Support travel planning and basic expense coordination where needed

Coordination & Organisation

Support coordination across teams by ensuring information is shared clearly and on time Maintain simple trackers, action logs, and schedules Help ensure tasks and deliverables are organised and visible

Stakeholder Support

Build effective working relationships with stakeholders across the business Work closely with Executive Assistants and team members to ensure alignment Act as a reliable and responsive point of contact for coordination requests

Digital & Ways of Working

Use Microsoft 365 tools (Outlook, Teams, PowerPoint, Excel, SharePoint) in day-to-day work Use AI tools (e.g., Copilot) to support note-taking, summarisation, and drafting Adopt efficient ways of working and continuously look for small improvements

Confidentiality & Professional Standards

Handle sensitive information with discretion and professionalism Maintain high standards of accuracy, organisation, and reliability

Core Skills

KEY SKILLS AND EXPERIENCE

Strong organisational and time management skills High attention to detail and accuracy Clear written and verbal communication Ability to prioritise tasks and manage multiple requests

Working Style

Proactive, dependable, and responsive Positive attitude and willingness to learn Comfortable working in a fast-paced environment

Tools & Digital Skills

Good working knowledge of Microsoft 365 tools Confidence using digital tools to support productivity (AI experience a plus, not essential)

Interpersonal Skills

Strong teamwork and collaboration Professional approach when working with senior stakeholders Good judgement and discretion

Experience

Experience in administration, coordination, or similar roles Experience working in a corporate or fast-paced environment is beneficial but not essential