Office Assistant/ Receptionist - 12 month FTC

Office AssistantStockholm WHAT MAKES US A GREAT PLACE TO WORKWe are proud to be consistently recognized as one of the world’s best places to work. We are currently the top ranked consulting firm on Glassdoor’s Best Places to Work list and have earned the #1 overall spot a record seven times. Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally. WHO YOU’LL WORK WITHYou’ll join our Office Services team in Stockholm, a collaborative team responsible for creating a welcoming, professional, and well-organized environment for our colleagues, clients, candidates, and visitors.You’ll work closely with the reception team and colleagues across the office, as well as external suppliers and service providers. You’ll be a highly visible presence throughout the office, helping ensure our workplace runs smoothly and consistently delivers an excellent experience. WHERE YOU’LL FIT WITHIN THE TEAMAs an Office Assistant, you’ll play an important role in the day-to-day operations of our Stockholm office. Your primary focus will be ensuring our meeting rooms, common areas, kitchens, workspaces, and other shared facilities are organized, well equipped, and ready for use.This is a hands-on role for someone who enjoys taking initiative. Rather than waiting for something to be raised, you’ll proactively identify what needs attention and take action to resolve it.You’ll also support our reception function, stepping in to provide reception coverage when required, and help with client meetings, interviews, events, new joiners, and other office activities. WHAT YOU’LL DO Keep Our Office Running SmoothlyProactively monitor meeting rooms, workspaces, kitchens, common areas, reception, and other shared facilities throughout the dayEnsure spaces are tidy, welcoming, well organized, and appropriately stockedPrepare and reset meeting rooms before and after internal meetings, client visits, and interviewsMonitor office and kitchen supplies and place orders in line with agreed budgets and guidelinesEnsure office equipment such as coffee machines and printers is working effectively, resolving minor issues or coordinating external support when requiredWork with cleaning contractors, suppliers, and other service providers to resolve day-to-day issuesParticipate in the Stockholm Crisis Management and Fire Warden team Support Reception & VisitorsProvide reception coverage during breaks, absences, and other periods as neededWelcome clients, candidates, and other visitors in a warm and professional mannerAnswer incoming calls and respond appropriately to requestsArrange couriers and taxisManage meeting room bookings and coordinate catering requirementsUnderstand office security, keys, access systems, alarms, and safety procedures and provide guidance to colleagues when required Support Meetings, Interviews & EventsPrepare rooms and facilities for client meetings, interviews, and internal activitiesCoordinate catering, including lunches, dinners, breakfasts, and refreshmentsSupport printing, binding, and other meeting preparation when requiredAssist with recruiting, marketing, and other office eventsProvide occasional support outside regular office hours when required for events or other activities Welcome New ColleaguesSupport the onboarding of new joiners and employees transferring into the Stockholm officeConduct office tours and help new colleagues become familiar with the workplaceHelp create a welcoming and seamless first experience in the office Coordinate Suppliers & Office SupportBuild effective working relationships with external suppliers and vendorsCoordinate with contractors and service providers to maintain a high-quality office environmentProvide basic support with technology and equipment in meeting and conference rooms ABOUT YOUYou’re someone who notices the details others might miss and enjoys creating a great experience for the people around you. You’re comfortable taking ownership of your work, responding quickly when priorities change, and getting things done in a busy environment.You’ll bring:Previous reception experience and a strong hospitality and service mindsetFluency in Swedish and English, both written and spokenStrong communication and interpersonal skillsGood organizational skills and the ability to manage tasks accurately and efficientlyA proactive approach and confidence taking initiative without waiting to be askedStrong attention to detail and high standards for qualityThe flexibility to manage multiple priorities in a fast-paced environmentA professional, positive, and approachable mannerA collaborative mindset and willingness to support the wider teamProficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams HOW TO APPLYIf you’re interested in joining our Stockholm team, please submit your CV and cover letter in English.