Global Payroll Specialist

Start: ASAP

Location: On-site in Stockholm 5 days a week

Role Overview

We are looking for a Global Payroll Specialist to oversee and coordinate payroll operations across multiple countries in an outsourced setup. The role will report to Global Payroll Manager and focuses on payroll governance, controls, and continuous improvement of processes rather than hands-on payroll processing.

Key Responsibilities

Payroll Oversight & Coordination

Act as point of contact for external payroll providersEnsure accurate and timely payroll delivery across all countriesCoordinate monthly payroll cycles and deadlinesAct as backup to Global Payroll Manager in times of absence

Controls & Compliance

Perform payroll validations and reconciliationsReview payroll reports and identify discrepanciesEnsure compliance with local regulations and internal policiesSupport audits and maintain documentation

Process Development

Help build, standardize, and improve payroll processes globallyDevelop clear workflows and documentationDrive automation and efficiency initiatives

Data & Systems

Manage payroll inputs from HR system (HiBob)Ensure data quality and completenessCollaborate with HR, Finance, and external vendors

Stakeholder Management

Partner with Finance for reporting and reconciliationsSupport HR with payroll-related queriesCommunicate with vendors to resolve issues

Experience in global payroll, preferably in an outsourced environmentStrong understanding of payroll controls and processesDetail-oriented with strong analytical skillsComfortable working with HRIS and payroll systems

Experience with payroll vendors (e.g. BDO, Deel)Experience building payroll processes from scratchExposure to audits and compliance frameworks

Key Traits

Structured and process-drivenStrong ownership and accountabilityProblem-solving mindsetGood communication skills in an international environment