PMO Coordinator / Project Coordinator – IT Transformation

PMO Coordinator – IT Carve-Out / TransformationLocation: Solna, Stockholm – hybrid The RoleWe are looking for an experienced Senior PMO Coordinator to join a major IT Carve-Out/-In and transformation programme in Stockholm.Working as part of the IT Governance and Portfolio Management control team, you will be responsible for the day-to-day operation of the programme control framework and integrated IT roadmap. You will coordinate planning, reporting, governance, risks, dependencies, costs and readiness across multiple IT workstreams, providing reliable, decision-ready information to programme leadership and Steering Committees.This is a hands-on role suited to someone who can bring structure to complex, changing information and confidently coordinate multiple stakeholders and delivery teams. Key ResponsibilitiesMaintain the integrated IT roadmap, detailed schedules, milestones, dependencies, baselines and critical path.Coordinate planning, reporting cycles, status updates and follow-up across IT workstreams.Manage RAID, dependency, action, decision and change-control registers.Prepare concise programme reports, governance packs, meeting materials, minutes and decision records.Track budgets, actuals, forecasts, resources and approved scope/cost/schedule changes.Maintain controlled Microsoft 365 repositories and programme evidence.Support governance routines, tollgates, cutover, Day 1 readiness, go-live, handover, hypercare and TSA/RTSA exit activities.Ensure programme information is accurate, consistent, current and traceable.Drive follow-up with workstream owners and escalate overdue actions, unresolved dependencies and material risks.Support consistent PMO ways of working and knowledge transfer to the future organisation. Essential Skills & ExperienceProven experience as a PMO Coordinator, Project Coordinator, Programme Planner or equivalent within a large, complex IT programme.Strong hands-on experience with Microsoft Project and/or Microsoft Planner Premium, including WBS, dependencies, milestones, baselines, critical path and progress/forecast updates.Experience coordinating multiple IT workstreams and maintaining an integrated programme plan.Strong programme controls experience covering RAID, dependencies, actions, decisions and change control.Experience producing executive-level reporting and governance materials from multiple information sources.Experience tracking budgets, actuals, forecasts, commitments and resources.Advanced practical skills in Microsoft 365, particularly Teams, SharePoint, Excel and PowerPoint.Strong organisational skills with the ability to turn incomplete or changing information into reliable plans, reports, registers and dashboards.Excellent written and spoken English.Ability to work full-time and be on site in Solna/Stockholm approximately 3–4 days per week. Preferred Skills & ExperiencePrevious experience supporting IT carve-outs/carve-ins, M&A, mergers, separations or standalone organisation transformations.Experience with Day 1 readiness, cutover, go-live, handover, hypercare and TSA/RTSA exit.Professional proficiency in Swedish.Relevant degree in Business Administration, Engineering, Information Systems, Project Management or a related discipline, or equivalent professional experience.Certifications such as PMP, PRINCE2, IPMA, PMI-PMOCP, MSP, AgilePM or recognised Microsoft Project training.